Notice of Privacy Practices

Effective date: October 21, 2026

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

Insight NP in Psychiatry PLLC, doing business as Mindara NP in Psychiatry PLLC (the “Practice,” “we,” or “us”) is required by law to protect your protected health information (PHI), provide this notice, notify affected individuals of reportable breaches, and follow the terms of the current notice. We may update this notice and apply revisions to PHI already held and received in the future; the current version will be posted on our website and available upon request.

Authorized members of our group care team may access information for treatment coordination and continuity of care as permitted by law. Access for administrative and operational purposes is restricted according to applicable privacy rules.

How We May Use and Disclose Your Health Information

Treatment. We may use and disclose your health information to provide psychiatric treatment and coordinate your care, including communicating with other healthcare professionals involved in your care when permitted by applicable law.

Payment. We may use and disclose health information to verify insurance benefits, submit claims, obtain prior authorization, and collect payment for services. We may use insurance and billing platforms, including Headway and Alma, in connection with these activities.

Healthcare Operations. We may use and disclose health information for quality improvement, documentation review, staff training, clinical consultation, practice administration, and legal or regulatory compliance.

Other Uses Permitted or Required by Law. We may disclose information when required or permitted by law, including for public health purposes, required reporting, health oversight, judicial proceedings, or to prevent or lessen a serious and imminent threat to health or safety, subject to applicable requirements.

Business Associates. We may share information with service providers supporting electronic records, scheduling, billing, insurance administration, or practice operations. When HIPAA requires it, we enter into agreements requiring these providers to protect your information.

Psychotherapy Notes. Psychotherapy notes maintained separately from the medical record receive additional protections. In most cases, we need your written authorization to use or disclose them, except as specifically permitted by law. Routine progress notes, diagnoses, and medication records generally are not psychotherapy notes.

Substance Use Disorder Records. Certain substance use disorder records may be protected by 42 CFR Part 2. When applicable, we handle them under the additional consent and confidentiality requirements of that law. Part 2 records generally may not be used in legal proceedings against a patient without patient consent or a qualifying court order, as allowed by law.

Uses and Disclosures Requiring Authorization

We will obtain your written authorization for uses or disclosures that require it, including most uses of psychotherapy notes, marketing uses, and sales of protected health information. You may revoke authorization in writing, except to the extent we have already relied on it. We do not use or disclose health information for purposes prohibited by law.

Your Rights Regarding Your Health Information

Access. You may inspect and request a copy of your medical records, subject to certain exceptions. We generally respond within 30 days, subject to lawful extensions. Any fees are limited to those permitted by law.

Amendment. You may request corrections to information you consider incomplete or inaccurate. If we deny a request, we will explain the reason in writing and describe your options.

Accounting of Disclosures. You may request an accounting of certain disclosures made during the preceding six years, subject to legal exceptions.

Restrictions. You may request restrictions on uses or disclosures for treatment, payment, or healthcare operations. We do not have to agree to most restrictions, but generally must honor a request not to disclose information to a health plan about a service paid in full out of pocket, unless disclosure is required by law.

Confidential Communications. You may request contact by a particular method or at a particular location. We will accommodate reasonable requests.

Paper Copy. You may request a paper copy of this notice even if you previously agreed to receive it electronically.

Breach Notification. We will notify affected individuals after a breach of unsecured protected health information when required by law.

Complaints. You may complain to the Practice or to the U.S. Department of Health and Human Services Office for Civil Rights without retaliation. Visit hhs.gov/hipaa/filing-a-complaint.

Other Important Privacy Information

We may use or disclose PHI without individual authorization in additional circumstances permitted by HIPAA or applicable law, such as certain workers’ compensation activities, disclosures concerning deceased persons, and disclosures to coroners, medical examiners, or organ procurement organizations. Some uses and disclosures may be more restricted under New York law.

The law may require an explicit notice or authorization for some uses of records protected by 42 CFR Part 2, including separate rules governing redisclosure, fundraising communications, and proceedings against a patient. Applicable rules govern where these records are involved.

If we create, receive, or maintain records governed by 42 CFR Part 2, additional rules may apply to consent, redisclosure, patient rights, and the use of records in proceedings against patients. Some Part 2 records disclosed with consent for treatment, payment, or healthcare operations may be redisclosed as HIPAA permits, subject to applicable exceptions. We do not use or disclose Part 2 records for fundraising without consent as required by law.

We use ICANotes for clinical intake forms and electronic records. Headway or Alma may be used for appointment coordination, benefits verification, claims, or related financial administration, depending on the service. Information is shared with these providers only as permitted by applicable privacy laws and agreements.

Contact Us

Insight NP in Psychiatry PLLC, doing business as Mindara NP in Psychiatry PLLC
Privacy Officer: Practice Owner
Email: hello@mindarapsych.com
Phone: +1-332-241-9087 (does not receive text messages)

Mailing Address:
1115 Broadway, Ste 1256
New York, NY 10010
United States

In a Crisis

If you are experiencing a medical or psychiatric emergency, call 911 or visit your nearest emergency department. For emotional distress or thoughts of suicide, call or text 988 (Suicide & Crisis Lifeline).